‘You’re forced to identify everything you need to do, estimate how long each item will take and compare that to how much time you have,’ Karen explains. ‘A common challenge is that as you do this, you realise you have more to do than you have time to do, so part of the process is also adjusting your expectations about how much you can achieve in a certain amount of time.
‘This can be a big relief if you’re juggling a number of projects. The alternative is to have a to-do list which you consult when you have time free to do something, which gives you less certainty that you’ll fit everything in.‘Want to exercise three per week? Identify how long you need for each and allocate it the time in your diary. Aiming to meditate each morning? Choose a time and block it out.
It’s helpful to write down your time-blocking schedule, or get smart with your tech and set up Slack notifications, calendar alerts, and ‘away from keyboard’ status updates depending on your blocks. ‘A morning routine can be really helpful in setting new habits. If you have time, break it up into small chunks for exercise, stretching, a morning meditation, whatever that might be.Don’t ditch your to-do list entirely
‘The idea with time-blocking is that you’re more productive in the period you set aside for certain tasks because you have a greater focus,’ says Heidi. ‘If you find it doesn’t work for you that’s fine, move on and remember there’s no one-size-fits-all approach.’‘If there are others who regularly look at your diary to find a slot to speak to you, be careful of excessive time blocking,’ says Karen.
Yes, it might be nice if you could whip through a task in ten minutes flat – but is that a reasonable expectation? Should you give yourself half an hour instead?‘The most common mistake is massively underestimating how long things will take you to complete,’ says Karen ‘We call this “optimism bias” and it’s a natural human trait.
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