Maintenance budgeting and cost control

Maintenance engineering will always fulfil an essential function in any industry. However, effective maintenance is a function of a maintenance engineer understanding the mechanism of failure, its prevention and maintenance management.

The rapid technological changes every few years bring an expensive technological revolution. Rapid changes in technology and society’s increasing reliance further put pressure on the need for planning and budgeting. Any budgeting or cost control efforts require an organisation to identify maintenance expenses. Unfortunately, this is easier said than done. Only a few organisations can provide a reliable figure for their total maintenance spending.

The combination of insufficient information and little planning causes the perception of runaway maintenance costs and technological sticker shock. Of course, we know that organisations are doing more with technology and doing it better. Nevertheless, rising demand and expectations for resources and services create an environment of constant catchup at many organisations.Budgets have several different purposes.

. Establish a control system by having a plan against which actual results can be progressively compared. . The number of breakdowns due to an increase in the volume of activity cannot be foreseen with certainty so that a budget to produce or sell one thousand units of products might quickly be overtaken by events as sales demand either exceeds expectation or perhaps as unforeseen limiting factors arise to restrict output below budgeted levels.

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